C-Level Execute Assistant to CEO - Ellen Rakieten Entertainment

May 8th, 2017

C-Level Executive Assistant to CEO

ERE, the award-winning producers of unscripted and scripted television content, is seeking a dynamic Executive Assistant to support our CEO. This is a great position for a seasoned, driven, motivated Executive Assistant candidate with a passion for working in television development and production, and the willingness to help continue our success in unscripted. The successful candidate will be involved in many areas of senior level executive support, and must have a proven ability to successfully manage multiple projects.

Key Responsibilities:

Responsible for handling daily administrative functions for the CEO, including, but not limited to:
- Answering phone lines, rolling heavy calls, answering inquiries and fielding requests for information; must be familiar and comfortable with very high call volume.
- Managing daily calendar; ensuring all meeting locations and information are up-to-date and sending daily meeting/appointment and especially pitch meeting reminders.
- Managing offsite schedule, including booking and cancelling (as the need arises) meeting venues, restaurants, etc.
- Coordinating business travel arrangements (including international travel & TV markets/conferences), including flights, lodging, vehicles, business appointments, and special industry events, as directed. Willingness to travel if needed.
- Representing the CEO’s office with a wide range of high-profile contacts, including talent, representation, producers, distributors, and financiers with the utmost level of discretion and confidentiality.
- Managing incoming creative or business development submissions.
- Filing expense reports.
- Working closely with the development, production, executive and legal teams.
- Assisting in team brainstorm meetings, submitting show ideas, performing production research, and attending meetings when needed.
- Other various administrative projects and tasks, as necessary.

Required Skills/Qualifications:

Bachelor’s degree or equivalent related work experience required.
Preferred candidate will have solid, previous C-Level work experience.
Minimum 2 years of work-related experience required, preferably within a high-fast-paced agency, network or TV production environment. Strong knowledge of unscripted television business news and developments is strongly preferred.
Must possess exceptional verbal, written and interpersonal communication skills, marked by a proclivity toward teamwork, a high level of professionalism, diplomacy, discretion, and poise.
Must possess demonstrated ability to take direction, pay attention to detail, follow through on tasks with minimal additional direction and be resourceful, self-driven, and able to prioritize.
Prior experience and proven methodologies for understanding and anticipating executive needs to optimize efficiency, organize work, and quickly course-correct, if challenges are presented.
Must have a proven meticulous attention to detail in daily work habits.
Ability to exercise sound critical thinking and judgment, while managing competing & demanding priorities.
Proficiency in the Mac operating system environment and MS Office (Outlook, Word, Excel, PowerPoint) required.
The successful candidate must be able to work overtime, as needed.

IMPORTANT:

Currently this position will work with executives whose desks are primarily unscripted at this time. The ideal candidate will have industry experience in this area. This is a “HIGH VOLUME DESK”….only those with the requisite skills listed above should apply.
If you thrive on a daily challenge, are “high energy”, and have the required skills and experience listed above, please send your resume as an attachment to: jobs@ellenrakietenentertainment.com Please list “EXECUTIVE ASSISTANT TO CEO” in the Subject Line.
No phone calls please!

Additional Information

ERE is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran’s status (including protected veterans, as may be required by federal law), sexual orientation or any other category protected by law.